Ready to hire a virtual assistant? You’re going to spend some time upfront, but once it’s done, you’ll have someone who will save you or your company a significant amount of time.
By deciding to hire a virtual assistant instead of a regular employee, you’ll also save a significant amount of money. You’ll get the benefit of being able to hire from anywhere in the world, including places with a lower cost of living. What’s more, experienced virtual assistants already have a computer, a fast internet connection, phone, microphone, and everything else they’ll need so they’re ready to start working. Plus, you won’t have the overhead cost of an office.
How much does a virtual assistant cost?
Virtual assistants are usually paid by the hour, but you may decide to pay a fixed rate per week or month, depending on what you and the assistant agree upon. The question is, how much should you pay?
There’s a lot of factors to consider in calculating the rate to offer: your budget, the market rate for the assistant in the country where he/she lives, their experience, and what type of work they’ll be doing.
Finding virtual assistants to hire
When you’re ready to hire a virtual assistant, it’s time to start looking for options. You can start looking at candidates today by posting an ad on a job site like Indeed, using a recruiting agency, or by asking your network for a referral.
It’s easy to post an ad “Looking To Hire A Virtual Assistant” on job sites, and you’ll get a ton of responses. If you’re up for it, we also recommend trying to get a referrals from your network of friends, family, and/or coworkers. The people who know you best will already have some insight about the candidate, and you’ll feel more at ease trusting them.
Once you have your pool of candidates, narrow it down to around 5 to 10 based on their resume and experience. Host a Zoom meeting to get to know each one and ask questions relevant to the work they’ll be doing. If they are late to the meeting, consider that a sign you should not move forward with that candidate. Any “red flag” during this period should be a disqualifier.
If you don’t have time to interview 5 to 10 candidates, you can use a virtual assistant service like Magic. Magic handles the recruiting and vetting of all their assistants for you, so you don’t have to worry about who you’re hiring.
Managing your virtual assistant
Make sure that you’ve equipped yourself with the necessary tools to manage your virtual assistant. You’ll need to decide what apps you’ll use with your virtual assistant.
Make a decision before day 1 and stick with it. Moving around to different tools and platforms will waste time. You’ll need to make a decision on which app to use in these four areas:
- Texting with your assistant (Slack, WhatsApp)
- Calls with your assistant (Zoom, Google Meet)
- Sharing documents (Google Drive, Dropbox)
- Task management (Trello, Asana)
After deciding which tools to use, you’ll need to set a schedule and set of responsibilities for the virtual assistant you’ve hired. Try to delegate work without micromanaging them or assuming they won’t be able to get it right.
Your assistant won’t be perfect, and you’ll often want to correct or offer feedback after seeing their work, but you’ll be surprised by how much you’re able to accomplish if you let the work be imperfect and “good enough.” This is a key part of being a successful delegator.