Don’t get lost in the books—keep precise, updated records with virtual assistants trained in outsourced bookkeeping.
Outsource your accounting and bookkeeping tasks to our remote teams. We’ll handle your financial transactions, keep your records organized, and provide you with accurate financial information to support your business growth – all remotely.
Keep track of outgoing payments across various channels, including vendor payments, credit cards, recurring bills, and more. Your remote bookkeepers can track expenses as they happen and compile regular cash flow statements for easy perusal.
Your dedicated bookkeeping team can create and send invoices, follow up on clients, and ensure proper payment. They can coordinate invoices or financial statements across departments and prepare regular reports.
Our outsourced bookkeepers can work with many different bookkeeping software options. They can adapt to your software of choice or help you get set up with one for improved efficiency.
Our outsourced bookkeepers can work with many different bookkeeping software options. They can adapt to your software of choice or help you get set up with one for improved efficiency.
We can build the dedicated team you need. Staff your roster based on the roles you need and add or switch out members as needed. Our rigorous recruiting process guarantees top outsourced bookkeepers with specialized expertise & bookkeeping experience. Your candidates will be ready to work in as little as a week.
We make it easy to sign up on your own, or, if you’re hiring more than one assistant, we can hop on a discovery call to discuss your needs.
Next, our Matching team gets to work to find you the perfect team. We have a bench of over 1,600 assistants across customer service, sales outsourcing, lead gen, virtual assistants, and more. We can also build custom hiring funnels for clients who need more assistants.
Once you have your assistants, it’s time to get to work! Our service dashboard makes it easy to manage your workers and track their progress and you’ll have a dedicated account manager for any questions along the way.
I've adored my assistant since the day I hired him. He is wonderful, intelligent, respectful, always on time and ahead of deadlines, pays close attention to detail, and just overall amazing!
Communication, clarity, consistency have been some of the foundational features that I’ve enjoyed in my experience with Magic. They’ve been extremely pivotal in the growth of my company.
At first, I was concerned that the distance would be an issue, but it has not been. I am fortunate to have an assistant, who is responsible, qualified and pleasant to deal with.
Your bookkeeping assistants can use any virtual tools of your choice, from cloud accounting software like QuickBooks to virtual collaboration tools like Asana, Slack, or ClickUp.
If you’re already subscribed to a widely-used cloud accounting/bookkeeping platform, we can recruit assistants familiar with it. If you haven’t chosen specific software yet, you can ask your account manager to assist you in setting up your account and recruiting an assistant familiar with it.
All our bookkeeping assistants are trained in fundamental information security practices. They’re also given access to resources for further learning, which they’re encouraged to use. And if you’d like to implement further infosec measures, such as expanded onboarding training, or the use of password managers or VPNs, you can ask your account manager to help streamline the process.
Our virtual assistant candidates go through a multi-step screening process to guarantee you only work with the most qualified VAs. All applicants (drawn from postings on online job markets, as well as employee referrals) are vetted for: 1) experience working remotely with international clients, 2) spoken and written communication skills, and 3) attention to detail and problem-solving ability. Our bookkeeping assistants are further screened for prior experience and proficiency in widely-used cloud accounting software.
There are three main components to our training program. First is our basic training for VAs. This covers fundamental skills and principles for working as a VA, as well as an introduction to digital tools that can improve their efficiency. Second is our library of self-paced courses, which help our assistants develop specific skills (such as bookkeeping). Finally, in some cases, we provide our remote workers with hands-on training in a remote position.
This threefold approach ensures that our virtual assistant candidates are well-prepared for whatever jobs they take on. Learn more about how we train our assistants!
Our assistants are based in The Philippines and Latin America.
Our assistants’ schedules are flexible: they can match your business hours, or work off-hours if you need them to. Generally, you can schedule their shift (part- or full-time) any time of day.
In general, we can find your first candidates within 7 days. You’ll have a chance to review their profiles and resumes, and to talk to them by video call. Once you’re satisfied with them, you can have them start work. If you’re not satisfied, we’ll get you new candidates, which can take up to another week.
Note that highly specific criteria, such as experience in niche industries or with highly specialized tools, may take more time to recruit for.
You can schedule your bookkeeper’s hours according to the work you need them to do. If, for example, you primarily need them to compile monthly reports, you can schedule their hours in two weeks out of every month. Alternatively, you can have them work fewer (or no) hours on certain days of the week, if you don’t typically have any records to update on those days.
Virtual bookkeepers can compile and consolidate the information you need for taxes, financial reporting, and other industry compliance requirements. This can drastically reduce the time you spend preparing submissions. That said, virtual bookkeepers may not have the full expertise needed to complete these processes on your behalf as they are not trained accountants.
Interested in discovering more about how outsourcing bookkeeping can streamline your financial management? Download our eBook to uncover the numerous benefits of partnering with a remote bookkeeping service.
Unlock the potential of outsourcing bookkeeping with this comprehensive guide; discover benefits, tasks, and steps to get started.
