More than half of real estate agents and brokers in the US are self-employed. They work full-time, with some working more than 40 hours a week! They tackle a whirlwind of tasks daily, from managing property listings and paperwork to handling social media accounts and interacting with clients.
Hiring a virtual assistant for real estate work offers pivotal help in boosting productivity and, ultimately, closing more deals. A virtual real estate assistant can tackle administrative and client-related tasks so you can focus on what you do best while ensuring smooth operations.
Learn to hire a real estate virtual assistant who suits your workflow and preferences. Here, we discuss the benefits of real estate virtual assistant services and the steps you can take to get the best VA for your real estate business.
- A virtual assistant significantly enhances efficiency and facilitates smoother property closures for busy real estate professionals. They handle administrative and client-related tasks so you can concentrate on the high-impact work that generates revenue.
- When hiring a virtual assistant for real estate, ensure they can adapt to your workflow and schedule easily. To do this, you should have an effective hiring process, from identifying your needs and finding candidates to onboarding your selected VA.
What Is a Virtual Assistant for Real Estate?
A real estate virtual assistant is a remote worker who supports real estate agents or firms so they can focus on core activities while delegating non-core responsibilities. Their duties encompass a broad spectrum, including:
- Administrative Support
- Handling phone calls and email
- Online scheduling for real estate showings and other appointments
- Transaction Coordination
- Liaising between buyers, sellers, agents, and other parties
- Assisting in paperwork, documentation, and file management
- Research Support
- Conducting market research
- Gathering property data
- Database Management
- Real Estate Marketing Support
- Creating and updating property listings
- Basic social media management (creating and scheduling content)
- Client Communication
- Responding to inquiries and providing initial info
- Coordinating open houses and property tours
Not sure what tasks to give your virtual assistant? In this eBook, we share 150 tasks they can do for you so you can save hours a day.Learn More
5 Easy Steps to Hire a Real Estate Virtual Assistant
For many agents and brokers, real estate virtual assistant services can be an excellent way to streamline work and increase productivity. Here are five easy steps on how to find a virtual assistant for real estate:
Define Your Needs and Expectations
To start, know which tasks and duties you want the virtual real estate assistant to handle. It could encompass setting appointments, managing listings, or handling client communications.
From this, you can define the required skills and other details to find the right fit. It also allows you to establish expectations regarding working hours and communication methods.
Find Potential Candidates
Seek referrals and explore online forums, freelance platforms, or specialized agencies. Remember to review and evaluate resumes and references to gauge their proficiency and reliability, with a focus on prior experience in real estate or related industries.
Interview and Screen VAs
Interviews allow a deeper assessment of VAs’ qualifications, experience, and suitability for the role. Assess their communication skills, attention to detail, and ability to work autonomously. You should also tailor questions to real estate-specific tasks and inquire about their familiarity with industry tools like CRM software or MLS platforms.
Evaluate Compatibility and Work Culture Fit
When hiring a virtual assistant for real estate, make sure they match your schedule and workflow so they can adapt quickly to your way of doing things. They should understand and fit into your work culture—for instance, someone who focuses on confidentiality, professionalism, and the importance of great client relationships.
Onboard and Train Your VA
Lastly, provide a comprehensive onboarding process to your real estate VA. Make sure you give them access to the tools and software you use and set up communication channels. You can also offer quick training sessions or introduce them to the team if you have one.
By outlining workflows, priorities, and deadlines, you’re not just setting the stage for a successful partnership – you’re building a real estate dream team based on shared understanding and supercharged efficiency!
Customize Your Virtual Team Based on Your Needs
Where to Find Real Estate Virtual Assistant Services
Finding the right virtual assistant for real estate tasks can improve how you work and manage your business. You can explore different channels to increase your chances of hiring the ideal match for your real estate business needs.
Referrals and Recommendations
Word-of-mouth referrals from colleagues or acquaintances can be a goldmine for finding reliable virtual real estate assistants. You can reach out to your network, ask for recommendations, and gather insights from those who’ve had positive experiences with VAs.
Platforms like Upwork, Fiverr, Freelancer, and similar freelance marketplaces host different virtual assistants with various skill sets and expertise. You can browse through profiles, reviews, and ratings to hire a real estate virtual assistant matching your specific needs.
Real Estate Forums and Communities
Online real estate forums, communities, or social media groups frequented by industry professionals are hubs for sharing experiences and recommendations for skilled VAs. Some of the top real estate forums are BiggerPockets, RealEstateForums.net, and, of course, Reddit. You can sift through these platforms or post a query to get the ball rolling.
Specialized Virtual Assistant Agencies
Consider virtual assistant agencies for real estate virtual assistant services you can easily outsource and scale however you want. These companies often have pre-vetted and trained VAs and can handle the entire hiring process for you.
With a more curated selection of candidates, these firms save you more time and money in hiring a virtual assistant. They also offer other features like VA replacement, tool integrations, and customer support.
Why Get a Virtual Real Estate Assistant for Your Business
There’s no doubt a virtual assistant for real estate businesses is a game changer. Read on the compelling reasons you should hire a real estate virtual assistant that can significantly benefit not just your workflow but also your bottom line:
Virtual real estate assistants free up time by taking care of routine administrative tasks. This way, you can focus on high-value activities like client interactions, strategic planning, and property analysis, ultimately boosting productivity.
Opting for a virtual assistant for real estate legwork is more cost-effective than hiring full-time in-house staff. You can save on expenses such as office space, equipment, benefits, and taxes since virtual assistants usually work remotely and charge based on tasks completed or hours worked.
Better Client Relations
Delegating admin duties to a real estate VA ensures prompt responses to client inquiries, efficient appointment scheduling, and personalized client care. It leads to improved client satisfaction and stronger relationships.
Faster Property Closing
Real estate virtual assistants streamline your business processes, significantly accelerating property closing. With a VA doing all the routine work, from appointment setting to follow-ups, you can focus more on meeting client needs, resulting in satisfied clients and quicker turnovers.
With real estate virtual assistant services, you don’t have to work long hours to get more done. Regain time that tedious tasks would otherwise consume. This way, you can have more personal time and ultimately avoid burnout, leading to improved well-being and even better productivity in the long run.
Employ the Best Virtual Assistant for Real Estate Work with Magic
From reclaiming valuable time to focus on core functions to improving client relationships, the impact of hiring a virtual assistant for real estate tasks is transformative. It makes your business a dynamic and efficient venture in a highly competitive industry.
Ready to experience these benefits and elevate your real estate business? Take the next step with Magic! We can source and screen the best virtual assistants based on your needs. Schedule a call today to talk more about it.
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