Many businesses are forced to adapt to new challenges, such as going fully remote. You might be struggling to find your footing now that your team has adopted remote work. Or, like us, you could be reaping the benefits of your newly remote teams — better productivity, easier hiring, less overhead costs, and more thoughtful communication.
The option to outsource virtual assistant services provides many businesses new avenues for growth and efficiency. In this blog, we delve into the significance of outsourcing services and why businesses are turning to virtual assistants for support.
- As businesses navigate the challenges of remote work, outsourcing virtual assistant services has emerged as a solution for improved productivity, cost savings, and effective collaboration.
- Virtual assistants handle various tasks, allowing businesses to focus on core competencies. This saves on costs, averaging between $33,323 to $45,686 for common roles compared to hiring full-time staff.
- Outsourcing to a VA provides businesses the flexibility and agility to scale according to their needs, be it to offload tasks or gain the skill set your team may not have.
What are Outsourcing Services?
To put it simply, outsourcing is when you hire an outside party to perform services or specific functions. Given the ubiquity of remote work, outsourcing services has become all the more appealing, especially as businesses are pressured to cut costs wherever possible.
More and more businesses (yes, even smaller ones) are choosing to outsource work to get repetitive, time-consuming tasks off their plate. It boosts your efficiency, reduces costs, and in many cases, improves the quality of work.
On top of that, outsourcing virtual assistants has become a game-changer for businesses seeking agility and innovation. It allows companies to focus on their core competencies while remote workers handle their non-core activities.
Customize Your Virtual Team Based on Your Needs
Understanding the Impact of Outsourcing to a VA
A virtual assistant is just as it sounds: someone who works for you from a remote location. This means that you can get virtual assistant services from anywhere in the world, so long as they have internet access.
By outsourcing services, VAs handle various tasks, from admin support to specialized functions. They’re able to work independently or with minimal supervision — which is ideal for working remotely, contributing significantly to overall productivity and business growth.
For instance, the shopping platform Rye turned to Magic virtual assistants to free up time for business leaders and engineers to tackle larger-scale problems and issues related to engineering/coding. Meanwhile, Armory sustained rapid growth by collaborating and assigning work to Magic with ease.
The versatility of outsourcing virtual assistant services allows businesses to customize their support, aligning with specific needs. They can take on a wide range of tasks and responsibilities, such as:
- Appointment setting
- Email management
- Basic bookkeeping and invoicing
- Data entry and organization
- Customer service
- Research tasks
- Social media management
- Content creation (writing, editing, graphic design)
On average, outsourcing services can save about $33,323 to $45,686 for common roles like general admin and executive assistant, making it a cost-effective solution compared to hiring a full-time employee.
How Do You Know When to Outsource?
There’s no “correct” time to outsource virtual assistant services. It all depends on the needs, goals, and capabilities of your company. However, if you find yourself bogged down by repetitive, time-consuming tasks, outsourcing to a VA may be the answer.
Here are five reasons you should consider outsourcing services for your business:
1. You want to save time
Are the same tasks taking up too much of your time? Outsourcing repetitive tasks can help clear your to-do list and give you more time to focus on bigger projects at hand.
2. You want to cut costs
Hiring new employees can be expensive — it’s estimated to cost approximately $4,100 per employee. On the other hand, you don’t have the need for extra costs like training, equipment, benefits, and office space when you outsource virtual assistant services.
3. You want to reach more talent
Is the local talent not cutting it for you? Outsource a project and tap into a virtually endless pool of talent equipped with the skills, knowledge, and resources to get the job done. For example, outsourcing to a VA means you’re not limited to remote workers in your country.
4. You want to maximize your team
Outsourcing virtual assistants for busy work allows your team to focus on their core tasks. By taking work off their plate, you reduce the risk of your team dividing their time and effort or burning out. You can also outsource to gain skills and capabilities your team may not have.
5. You want to be in good hands
Outsourcing services doesn’t just mean work done at a lower cost— it may also mean better outcomes. It gives you the confidence that work is being done by a remote professional who can focus on the task completely.
For example, you can delegate your accounting, sales, or HR needs and reap the benefits of an experienced remote worker without needing to hire them full-time and in-house.
Benefits of Outsourcing Virtual Assistant Services
Virtual assistant outsourcing is a strategic move that offers a multitude of benefits for your company. Here are three compelling reasons why businesses are increasingly outsourcing to a VA:
Saves You Time and Money
You can significantly impact your bottom line when you opt to outsource virtual assistant services.
Outsourcing virtual assistants is a cost-effective solution that can significantly impact your bottom line. By hiring a VA, you eliminate the need for in-house staff, saving on recruitment costs, salaries, benefits, and other overhead expenses.
VAs are often paid on a per-task or hourly basis. This not only results in direct cost savings but also allows you and your team to dedicate more time and energy to high-impact tasks. Plus, there are many VA agencies like Magic that help you streamline your hiring process.
Very Flexible and Agile
It’s a two-way street: a remote virtual assistant’s flexibility can benefit the employer, too. With no need for office space or a 9 to 5, a VA can work anywhere and at any time.
One of the key advantages of outsourcing services is the flexibility and agility it brings to your operations. Virtual assistants can adapt to different time zones and work schedules, ensuring that tasks are completed within your specified timelines.
VAs can also seamlessly adjust to changes in project scope or business needs, offering a level of adaptability that might be challenging with a traditional in-house team. This allows your business to respond quickly to fluctuating workloads and market demands, keeping you ahead of the competition.
Better Focus on Core Functions
Outsourcing to virtual assistants enables you to concentrate on the activities that define your unique value proposition.
By delegating time-consuming and repetitive tasks to VAs, you can ensure that your in-house team dedicates its expertise to strategic initiatives and projects that accelerate business growth.
This focused approach not only enhances efficiency but also contributes to innovation. Your team can dedicate more time to creative thinking, problem-solving, and developing new ideas, ultimately positioning your business for sustained success.
Outsource Virtual Assistants You Need with Magic
Now that you have the tools to work remotely, what’s stopping you from outsourcing services beyond borders?
There are a lot of benefits to outsourcing to a VA, but it can also take some time, energy, and often, trial and error. Get a cost-effective solution: a Magic virtual assistant. We’re here to help you get things done.
Hire a virtual assistant through Magic to handle your general admin, customer service, bookkeeping, or executive assistance needs. It’s the fastest and easiest way to scale up, especially in a remote work setting!
We’ll take on the sourcing, screening, and hiring to get you the best virtual assistant for your business. Moreover, we know that it may not always work out the first time. That’s why we’ll replace your VA with another if they aren’t a great fit.
Want to learn more about Magic and how we outsource virtual assistants? Tell us what you need to get started today.
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