You don’t have to do everything by yourself. Work is lighter with the help of virtual assistant services. Fill in the gaps in your business operations easily, whether it’s for a part-time or full-time role.
A general virtual assistant can help you with administrative and executive duties, as well as basic business functions, so you can focus on big-picture ideas. With Magic, you can delegate almost any task to a skilled remote worker to make sure that operations are running smoothly.
Learn about seven incredibly useful general virtual assistant tasks that can help your business.
- A general virtual assistant handles routine, non-specialized work, as well as some ad hoc work, allowing your team to focus on their specializations.
- In addition to clerical and administrative tasks, general virtual assistant services can help out with sales, digital marketing, and bookkeeping, among others.
- General virtual assistance is a great way to boost efficiency in your operations while keeping costs low.
What Is the Role of a General Virtual Assistant?
The word “general” suggests a pretty broad function—and general virtual assistants can help you with a wide range of things.
That said, the overall focus of general virtual assistance is on routine, non-specialized tasks. This includes clerical and admin work, as well as basic functions in data management and digital marketing.
Think of general virtual assistant services as a way to get time-consuming work out of the way without spending too much per hour of work. It’s a great way to empower your team to focus on their specializations!
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7 General Virtual Assistant Tasks to Outsource
Magic can match you with a general virtual assistant who best suits your business needs. Below are seven general virtual assistant services that are advantageous for businesses of any size:
1. Calendar Management
A general virtual assistant can help you organize your calendar to make more efficient use of your time. This includes high-level assistance, such as organizing everyday tasks, setting reminders, and managing priorities. It can also cover ad hoc assignments, like event planning or scheduling appointments.
Calendar management also covers:
- Organizing to-dos into a prioritized list of tasks
- Coordinating travel plans
- Scheduling meetings
- Organizing scheduled bill payments
2. Email Management
It’s good to stay on top of email, but spend too much time on it, and it can quickly become counterproductive. However, a GVA can streamline and organize your inbox. With a good assistant, you can save time while maintaining effective communication.
Virtual assistants handling email management can:
- Sort and clean messages in your various work email inboxes
- Organize your contacts into segmented email lists
- Drafting and scheduling follow-up emails
- Setting up auto-responders or drafting replies to customer queries
- Updating your calendar based on appointments arranged by email
- Sort and verify the email addresses of prospects
- Creating templates for email marketing and monitoring analytics
3. CRM Data Clean-up
Customer relationship management (CRM) is a crucial part of digital marketing and online sales. Cleaning up CRM data to purge inaccurate or incomplete entries can vastly improve your sales targeting, as well as the efficiency of various digital marketing and sales-related operations.
Regardless, CRM data handling generally isn’t a business-critical task, and sinking several hours per day into it can derail more urgent work. This makes it an ideal choice for delegating to virtual assistants.
CRM data clean-up improves the quality of your customer database by combing through data for inaccuracy. This allows you to improve your engagement with prospects and help you move them along the sales funnel.
So, hiring a virtual assistant for CRM management can take off tasks from your hands such as:
- Removing duplicate and/or inaccurate records
- Collecting and entering updated data into the CRM software
- Creating comprehensive reports for analysis
- Organize and improve data entry and anti-duplication rules
4. Cold Calling
Cold calling allows you to reach out and encourage potential customers to buy your product or service.
It’s an effective telemarketing technique that you can outsource through virtual assistant services. That said, it takes a lot of calls for this technique to work, which can really eat up time for more business-critical tasks.
Here’s how virtual assistants can save you valuable time on this particular sales tactic:
- Identifying and qualifying leads
- Creating and developing cold call scripts
- Establishing valuable contacts
- Reviewing and refining calling technique
5. Basic Bookkeeping
Hiring an accountant for financial management and bookkeeping is a luxury few small businesses can afford. General virtual assistant services can handle basic bookkeeping, making it easier for you to handle your finances.
A bookkeeping assistant’s major responsibilities include:
- Creating general ledgers
- Managing pricing and invoicing documents
- Reminding you to pay bills
- Helping you with taxes
- Reconciling business accounts
6. Clerical Tasks
GVAs also provide virtual administrative assistant services, helping you deal with the odds and ends of running a business that you’d otherwise have to squeeze into the gaps of your schedule.
Better yet, a dedicated assistant will eventually learn your preferences when it comes to such tasks! Here are some of the major responsibilities a virtual administrative assistant can handle:
- Data entry
- Managing files
- Answering emails and phone calls
- Preparing documents and presentations
- Liaising with internal and external clients
7. Basic Social Media Posting
Social media plays a significant role in many digital marketing strategies. And while setting up an account and posting to social media is easy, doing it well can take quite some time.
With a general virtual assistant, you can connect and communicate with potential customers without having to divide your attention with other areas of your business. Some of the tasks you can delegate to them involve:
- Managing accounts on multiple social media platforms
- Identifying audiences
- Creating and optimizing social media accounts
- Curating and scheduling social media posts
- Developing, scheduling, and managing your social media calendar
- Tracking metrics
Benefits of General Virtual Assistant Services
Work is lighter with the help of virtual assistant services. You can easily fill gaps in your work whether you want part-time or full-time assistance. Here are the benefits of delegating tasks to a general virtual assistant:
- Increases productivity: With a virtual office assistant handling routine work from calendar management to basic bookkeeping, you and your team can concentrate on more active roles in different business projects.
- Reduces overhead costs: Since virtual assistants work remotely, you don’t need to spend more on office space and equipment. They are also paid hourly or on a project basis, so you can just hire them whenever it’s needed.
- Scale your business easily: Get on-demand assistance to solve staffing issues quickly. It’s easier and more cost-efficient than hiring full-time professionals who require a fixed salary and benefits, as well as office equipment and training.
- Enjoy work-life balance — As virtual assistants take on the tedious tasks of your business, you can focus on your work so you don’t have to sacrifice time for your personal life.
Work Smarter with Magic General Virtual Assistance
Getting general virtual assistant services is a cost-effective way to improve your team’s overall performance. Magic can help you find skilled, diligent virtual assistants suited to your business needs.
Want a general virtual assistant on the double? Simply tell us what skills or experience you need or what tasks they’ll have to take care of, and we’ll find the right assistant for the job. All our VA recruits are carefully screened to ensure you only work with the best.
Do more significant work with Magic. Schedule a call with us, and we’ll find your first virtual assistant in seven days!
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