INFOGRAPHIC: High Impact Tasks and Projects to Outsource to Virtual Assistants - Magic Personal Assistant App

INFOGRAPHIC: High Impact Tasks and Projects to Outsource to Virtual Assistants

INFOGRAPHIC: High Impact Tasks and Projects to Outsource to Virtual Assistants

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INFOGRAPHIC High Impact Tasks and Projects to Outsource to Virtual Assistants

Companies that have outsourced tasks and projects to virtual assistants have continuously increased in the past decade. The cost savings, diversification of talent pool, and flexibility that virtual assistants bring is a great benefit for businesses looking to get quality work without breaking the bank.

However, many businesses still hire virtual assistants for low impact tasks such as admin work. But today’s VAs have a lot of high impact skills that you need for your business. 

If you’re looking to expand your remote team, here’s an infographic on high impact tasks and projects you can outsource to virtual assistants:

Automate your lead generation funnel

Lead generation is more than just creating a list of leads and putting them into a spreadsheet. It’s constant communication, a series of follow-ups, making sure that you’re focusing on high-potential prospects. When it all adds up, lead generation is a time-consuming but necessary activity for a lot of businesses. 

Here are some specific lead generation tasks you can start with:

  • Reach out to leads on your behalf
  • Schedule calls
  • Remove unqualified leads from your CRM
  • Create pitch decks

Create a pleasant experience for your customers

If you don’t respond to your customers on time, you are losing out on a lot of revenue. Virtual assistants can help you build a fully-operational, 24/7 customer support hotline as you scale your operations up.

Some customer support-related tasks you can outsource are:

  • Answering to sales inquiries
  • Technical and after-sales support
  • Creating a knowledge base
  • Regularly engage your community with product updates

Maintain your online brand and presence

Your online brand is another time-intensive yet critical task that you can outsource to virtual assistants. There are a lot of VAs with great design skills, and with tools like Buffer and Canva making social media more accessible, you can create a continuous pipeline of content on your channels.

Here are the brand-related tasks you can outsource to virtual assistants:

  • Create social media graphics
  • Write and upload posts
  • Brainstorm for content and create a pipeline
  • Edit and produce your podcast

Build and ship products fast

Many virtual assistants are trained in agile project management and can work with constrained time and budgets. This makes them well-versed in the process of building Minimum Viable Products (MVPs). 

If you are looking to pivot or expand your product lines, you can look to VAs to hep you with the following:

  • Research for competitors
  • Create and launch paid user acquisition ads
  • Deploy user surveys
  • Demo your product
  • Onboard new users

Delegate project management

Successful virtual assistants are managing multiple clients at the same time, and so project management is one of their core skills. Whether you have a B2B business or an e-commerce website, virtual assistants can help you streamline operations and run it smoothly.

Some project management-related tasks you can outsource are:

  • Order fulfillment
  • Coordinating with suppliers and contractors
  • Workflow management
  • Making sure that projects are completed on time

Set up a reliable accounting system

A reliable accounting system is a key to making the right decisions in your business, and virtual assistants can help you in this area. Let them handle the tedious task of organizing your cash flow so you can free yourself from mental clutter and create high impact decisions in your organizations.

VAs can help your accounting department in the following ways:

  • Create and send invoices
  • Update your cash flow and expenses
  • Follow up on receivables
  • Settle accounts

Gain multiple business perspectives

Virtual assistants have come a long way from simply executing tasks given to them. Many VAs run and operate their own business, and do so successfully because of the skills they have developed. Don’t ignore the opinions of an assistant on your team. Include them in brainstorming discussions. Their experiences could be valuable insight for your business!

Minimize distractions

VAs can take on tasks that you consider as “time-suck”, so you can focus on the mission-critical items on your list. 

Here are some ways virtual assistants can help increase your personal productivity:

  • Get you to inbox zero
  • Schedule meetings on your behalf
  • Plan your travel and events
  • Some VAs can even run errands for you!

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Written by

Christian Vibar

I’m Magic’s performance marketing manager. I love reading, writing, and talking about business, productivity, and working remote! Reach out to me at

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