Your schedule’s set, your inbox sorted — before you even log in.
As your business grows, so does the stack of tasks that pull you away from leadership, strategy, and growth. Scheduling. Document prep. Back-office coordination. These are all important, but they don’t require your time.
A virtual administrative assistant keeps things moving behind the scenes so you can stay focused on what drives the business forward.
A virtual administrative assistant is a remote operations partner who handles the admin tasks that keep your business running without the cost or complexity of a full-time hire. From scheduling and follow-ups to data entry, document prep, and internal coordination, they take care of the details so you can stay focused on what matters most.
Think of them as your behind-the-scenes engine: syncing calendars, managing workflows, and keeping communication on track — all from a remote setup. They can support one person or an entire department, adapting quickly and integrating seamlessly into your day-to-day operations.
Traditionally, administrative roles were tied to desks and office hours. However, with the rising costs of filling those roles and the surge of modern tools and cloud-based systems, businesses are turning to offshore virtual administrative assistant services for high-quality yet affordable admin support.
Today, more than 70% of medium-to-large companies hire virtual administrative assistants to increase responsiveness and efficiency, saving 66% on operating costs in the process.
As a business leader, there’s only so much you can manage before you start feeling overwhelmed. A virtual admin assistant takes care of the extra stuff to keep your day structured and clutter-free.
They are a smart fit for:
For business leaders stretched thin by day-to-day tasks, a virtual administrative assistant is the easiest way to free up time and stay on track.
When your to-do list keeps growing but your capacity doesn’t, it’s time to bring in virtual administrative support that actually gets things done.
Just because you can do it all doesn’t mean you should. With a virtual admin assistant, you don’t have to choose between growth and staying organized. They step in to manage the behind-the-scenes work that keeps your business running — the kind of tasks that are easy to put off, but costly to ignore.
Delegating this kind of work keeps you focused and gives you more control over how your day runs. Imagine what you can accomplish now that you have so much time on your hands.
The more responsibility you take on, the harder it gets to stay focused on the work that actually grows the business.
While some of it points to poor planning, these are actually signs of an overloaded system. Leading under constant pressure impacts your decision-making and prevents you from executing with clarity, putting your business growth at risk.
Let your VA filter the noise so you can focus on what moves the business.
They’ll clear your backlog before it turns into a bottleneck.
Your VA adds structure to the chaos — meetings, follow-ups, and priorities finally have a system.
No more dropped balls. Every client, partner, or internal request gets handled.
You don’t need longer days — you need less on your plate. That’s what your VA is for.
Hiring a virtual administrative assistant is a strategic move to stabilize operations and reclaim valuable time across your team.
But your success in finding the right candidate will depend on how you approach the hiring process:
Start by identifying which admin tasks slow you down. This could be:
You can choose between two paths: finding and hiring a candidate on your own, or working with a partner.
At first glance, finding a virtual assistant on your own seems straightforward. Platforms like Upwork, Fiverr, and job boards are full of profiles promising admin support at competitive rates.
But once you start the process, you quickly realize that posting a listing is the easy part — everything else is on you.
Choosing this route means you’ll need to:
If you have time, hiring experience, and the infrastructure to support a remote admin assistant, this approach can work. But for most business owners, it leads to delays, mismatches, and unnecessary friction.
When looking for a strong candidate, consider the following:
Finding a trusted partner removes 90% of the work involved in hiring while dramatically increasing your chances of getting the right fit.
Instead of spending hours sourcing, interviewing, and onboarding, the right partner handles every step for you. No guesswork. No hiring headaches.
They take care of:
To find the right candidate, don’t go with just about any provider. Instead, look for the following:
When it comes to hiring a virtual administrative assistant, going local isn’t your only — or your smartest — option.
Many of the best virtual administrative assistant services work remotely from outside your home country, supporting businesses across the U.S., Canada, the U.K., and beyond. An experienced offshore virtual assistant can deliver the same level of reliability, accuracy, and communication as a local hire, at a fraction of the cost.
That said, admin work demands precision and communication. If you’re hiring globally, vet for:
Unless you need someone physically in the office, offshore admin talent offers the flexibility and scale most growing businesses are looking for.
Because admin support touches so many moving parts of your business (scheduling, follow-ups, task coordination), clarity is everything. Even the best assistant can’t perform well without proper onboarding.
Be prepared to provide the following:
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Just you.
Small team
Under 50 people
Growing workforce
50-200 people
Established team
200-500 people
Large organization
500+ people
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You don’t even pay until after you’ve met them. No risk. No commitment. Just results.
A complete platform with tools and support that makes delegation effortless
Smart automation that amplifies your EA’s capabilities
Secure payments without exposing your personal info
On-time payments and tax management handled
Smart automation that amplifies your EA’s capabilities
Always covered, even when your EA is offline
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Billing concerns
Assistant complaints
Performance coaching
Auditing Productivity
Upskilling & Coaching
Unblocking your assistant…
Whether it’s managing your calendar, keeping your inbox under control, coordinating updates across a team, or prepping reports before meetings, a Magic VA adapts quickly to how you work, handling the tasks you can’t afford to ignore but no longer need to manage yourself.
Magic VAs adapt to your tools, systems, and pace, so they can start making an impact from day one.
See why companies are ditching recruiters and platforms for our complete solution
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
We source top candidates from the Philippines, which is among the world’s top emerging markets.
The better question might be “what can’t my EA do?”! EAs can handle everything from simple tasks like calendar management to more complex tasks that require a deep understanding of your needs and preferences. Check out the use cases above for some examples.
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
Big vouch for @magic. Tried them last night and definitely a keeper.
@magic YOU ARE AMAZING! you have helped me and my husband so much this past month and helped reduce so much stress. thank you for being SO awesome!! 😊
Every time I use @magic, I ask myself why I don’t use it more often. It’s such a time saver. SMH:)
I have @magic make my IRL reservations. It’s worth every penny of the human interaction avoidance it provides.
@magic your service definitely is living up to its name!
So, @magic has consistently delivered, and by delegating a variety of task-minutiae to their 24/7 concierge service, has given me the time to focus on the things I’m best at without doing a ton of task-switching (which I’m not very good at). Not free, but good! #GetItDone
Today alone @magic is 3/3 on getting some large bogus charges off my credit card. Awesome service!
I just use @magic to help with a task I couldn’t do myself (test out an offline service in another country). It was super quick, easy and deliverables were spot-on perfect. Highly recommend!
@magic Truly blown away by your service… 2am, cross-country, holiday request and you did it. Incredible – thank you so much!
The service from @magic is like a secret weapon. Almost nothing the team there can’t make happen. Thank you!
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