Skip to content
  • Services
    • Magic Sales
    • Magic Virtual Assistant
    • Magic Customer Support
    • Magic Bookkeeping
    • Magic Human-In-The-Loop
  • Resources
    • Blog
    • eBooks
    • Case Studies
    • Help Center
  • We’re Hiring!
  • Login
Menu
  • Services
    • Magic Sales
    • Magic Virtual Assistant
    • Magic Customer Support
    • Magic Bookkeeping
    • Magic Human-In-The-Loop
  • Resources
    • Blog
    • eBooks
    • Case Studies
    • Help Center
  • We’re Hiring!
  • Login
Get Started
  • All
  • AI
  • Sales
  • Accounting
  • Virtual Assistant
  • Customer Support
  • Modern Outsourcing
  • Growth & Productivity
  • All
  • AI
  • Sales
  • Accounting
  • Virtual Assistant
  • Customer Support
  • Modern Outsourcing
  • Growth & Productivity

Executive Assistant To The CEO: 9 Ways To Be Productive With Magic

Jacqueline Florida
Jacqueline Florida

Content Writer

Published: May 13, 2022
Last updated: May 12, 2023
5 min read
Discover how an executive assistant to the CEO can help boost their productivity. Read on to learn nine tips on how to be productive when you hire an executive assistant at Magic.
company CEO

Hiring an executive assistant to the CEO is one of the most direct ways a chief executive can boost their productivity.

If you’re a CEO, you likely have to take on more challenges and responsibilities than others, being a manager, decision-maker, and more. Delegating tasks to an executive assistant (EA) can help you focus on priorities without falling behind on other tasks. Essentially, hiring an executive assistant allows you to focus on tasks according to urgency and importance.

What Is An Executive Assistant?

An Executive Assistant (EA) is the assistant to the CEO or any executive they are assigned to work for. They serve as the middleman between you and outside your office.

An EA can go through an executive’s memos, emails, letters, appointments, and tasks to determine which ones need attention first. They can attend to an executive’s calls, and ensure that the executive is ready for all appointments as they prepare all the materials for each meeting. They also take care of new cancellations or commitments as they come. In addition, they can go to meetings in the executive’s place – after they’ve worked with you long enough to know how to represent you best.

call to action

Customize Your Virtual Team Based on Your Needs

Get a team of qualified virtual assistants through a customized hiring funnel to easily fill in work gaps.
Hire Remote Workers

 

Productivity Hacks For CEOs with Executive Assistants

With a proactive executive assistant working with you, you can continue performing well and showing how to stay productive. Check out these nice productivity tips that you can use to accelerate your accomplishments:

1. Don’t Do Everything Yourself

You may think you’ll finish tasks faster and better if you do them yourself. However, you’re forgetting that you’re more productive when focusing on your top priorities. Switching among smaller tasks can quickly take up time and energy.

2. Hire A Talented Individual

This work is very important for you since your EA can make you as effective and as productive as possible. So, hire a talented individual and choose one who can do a good job as EA. In fact, it will be to your advantage to invest in top talent.

3. Explain The Hows and Whys

Let your EA understand the overall goal of each task. Explain why you want them to do a certain task following a certain procedure. Knowing why they have to do it correctly gives them more motivation to accomplish their tasks according to your prescribed procedure.

4. Be Open To Suggestions

You’ve explained why you want things done in a certain way. However, for tasks like emails, messages, scheduling, and coordination, be open to change and find out if your EA has ideas on how to optimize your time and productivity.

5. Let Your EA Enter Your World

Your EA knows that you have a lot of important duties. However, letting them be around you allows them to see and understand your stressors including the wins and losses of your day. Showing your highs and lows as well will give them a good idea of what kind of support you need. A great EA may even think proactively so they can be a better assistant to you.

6. Fund EA Training

You and your top executives attend training sessions and seminars to be better and more effective as decision-makers and leaders of your business. So, why not consider doing this for your EA as well? The better skills they can develop, the more benefit they can give you for support and in executing your tasks.

7. Remember To Communicate

Even a great EA can’t read your mind. Plus, don’t wait for them to ask you. Make a habit of telling them directly when they’re doing a great job or not. Let them know if they are underperforming so they become aware of what they could be doing better. Give praise for work well done. Communicate with your EA, especially after each completed task.

executive assistant

8. Give Reasonable Expectations

Setting expectations will guide you and your EA to be on the same page. It gives clarity on how and what kind of performance you want from them. It establishes the baseline where future performances can be measured. What’s more, knowing your expectations empowers your EA to exercise creativity and productivity while operating under the structure and guidelines you’ve set.

9. Encourage Your EA To Anticipate Your Business Needs

Though this can eventually come with experience, you’d benefit from encouraging your EA to anticipate needs. As your liaison, they’ll be your frontrunner in dealing with office duties and people outside your office. So, train your EA to develop a goal-oriented mindset.

Why Choose Magic when Hiring An Executive Assistant?

Magic is one of the best places to find an executive assistant. We find effective ways on how to be more productive through collaboration tools to ensure that each client and their Magic assistant work seamlessly.

Our primary goal is to be your go-to source of virtual assistance services. As such, we actively improve our services starting with a fast and easy hiring process. So, be more productive by hiring your Magic virtual assistant today.

call to action

Match With a Vetted Virtual Assistant in 72 Hours!

Magic offers a frictionless way to source and qualify the right virtual assistant for your business so you can get things done fast and efficiently.
Hire a Virtual Assistant

 

Written by Jacqueline Florida
Written by Jacqueline Florida

Jacc is a writer at Magic eager to create content that informs and educates. She brings a decade of experience to her current role aiming to inspire readers to become more appreciative of life in general. She loves being a remote worker and a Magician because it allows her to cherish two of her most precious treasures – her family and writing.

Join the discussion

Follow @magic on Twitter
Twitter

Don't miss the next post!

Sign up for the Magic newsletter
Hidden
Opt-In Email
This field is for validation purposes and should be left unchanged.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

outsourced sales team
  • Magic BlogSales
Is Sales-as-a-Service the Secret to Increasing ROI?
outsourced inside sales
  • Magic BlogSales
A Complete Guide to Inside Sales Outsourcing
sales assistant from sales outsourcing companies
  • Magic BlogSales
How Sales Outsourcing Companies Can Help You Succeed

Get things done, let Magic Assistants help

Book a Call Now
Modern Outsourcing
Get Started

SERVICES

Magic Sales

Magic Virtual Assistant

Magic Customer Support

Magic Bookkeeping

Magic Human-In-The-Loop

RESOURCES

Blog

Case Studies

Help Center

COMPANY

Careers

Terms

Privacy

Contact

© 2023 Magic, Inc. All Rights Reserved.
37 reviews
Login as a Client
Dedicated Login
Classic Login
Login as an Assistant
Assistant Login
Don’t have an account? Get started now!