Hire a Virtual Executive Assistant to optimize your business and life
Running a 5+ person company means you’re stuck between doing and leading. Your Magic EA handles the tedious work so you can focus on what you do best.
- 10,000+ SMB owners
- No deposit required
- Flexible, no contracts
★5｜Trusted by 10,000+ SMB owners
Delegate work you really shouldn’t be doing yourself
Spend time on the important work. Magic will take care of the rest.
Without a Magic EA
- Losing 20+ hours a week to emails, scheduling, and basic tasks.
- Deals slip through the cracks while you’re firefighting busy work.
- Your brain is full of tiny to-dos - leaving no room to grow your business.
With a Magic EA
- Stop working in your business and start working on it.
- Experts who learn how you work and finish the daily tasks slowing you down.
- Get to inbox zero. Get everything done. Get your weekends back and breathe again.
Get everything done
Magic’s top-notch human EAs support you in all aspects of work, so you can get more done each day. Just imagine what you could do with 15 extra hours a week.
Inbox and comms management
Your EA filters noise, handles routine responses, and ensures you only see what needs your decision
Calendar management
Your EA blocks distractions, prioritizes high-impact meetings, and protects your strategic thinking time.
Personal life management
Stop sacrificing family time for admin tasks. Delegate appointments and errands so you’re present for what matters most.
Operations and growth support
Scale faster with your EA coordinating projects and keeping operations running without your constant involvement.
Finance and bookkeeping support
Your EA tracks expenses, manages invoices, and keeps your books organized and up-to-date.
Customer success support
Your EA manages support tickets, onboards new clients, sends follow-ups, and tracks satisfaction.
Inbox and comms management
Your EA filters noise, handles routine responses, and ensures you only see what needs your decision
Calendar management
Your EA blocks distractions, prioritizes high-impact meetings, and protects your strategic thinking time.
Personal life management
Stop sacrificing family time for admin tasks. Delegate appointments and errands so you’re present for what matters most.
Operations and growth support
Scale faster with your EA coordinating projects and keeping operations running without your constant involvement.
Finance and bookkeeping support
Your EA tracks expenses, manages invoices, and keeps your books organized and up-to-date.
Customer success support
Your EA manages support tickets, onboards new clients, sends follow-ups, and tracks satisfaction.
Discover the Magic difference
Magic combines practical innovations with proven expertise — so you’re guaranteed top-tier assistance, for top-tier results.
Full flexibility
Choose part-time or full-time EA that adapts to your schedule, workload, and business needs. No deposit, no long-term commitments.
Best-in-class training
Get an EA who’s already skilled and ready to deliver results from day 1 with proven systems and expertise.
Hire top talent fast: < 1 week
Skip months of recruiting and start delegating within days with pre-vetted EAs matched to your specific requirements.
Co-managed by Magic
Dedicated account managers ensure quality, resolve issues, and optimize your EA’s performance for the best results.
Magic 24/7
Your business never stops – 24/7 coverage ensures urgent tasks get handled immediately, even while you’re offline.
Easy to scale up or down
Adjust as demands shift – bring on more help, change assistants, or cut back anytime without a hassle.
Full flexibility
Choose part-time or full-time EA that adapts to your schedule, workload, and business needs. No deposit, no long-term commitments.
Best-in-class training
Get an EA who’s already skilled and ready to deliver results from day 1 with proven systems and expertise.
Hire top talent fast: < 1 week
Skip months of recruiting and start delegating within days with pre-vetted EAs matched to your specific requirements.
Co-managed by Magic
Dedicated account managers ensure quality, resolve issues, and optimize your EA’s performance for the best results.
Magic 24/7
Your business never stops – 24/7 coverage ensures urgent tasks get handled immediately, even while you’re offline.
Easy to scale up or down
Adjust as demands shift – bring on more help, change assistants, or cut back anytime without a hassle.
Industries we support
No matter your industry or team size, Magic EAs are trained to support how you work and scale with your needs.
Handles support tickets, manages product demos, updates project boards, keeps sprint documentation organized…
Tracks RFIs, coordinates subcontractors, manages change orders, ensures permits and inspections stay on schedule…
Verifies insurance eligibility, manages prior authorizations, coordinates specialist referrals, handles medical records requests…
Updates product listings, manages marketplace accounts, processes returns, coordinates fulfillment center communications…
Manages project boards, coordinates designers and copywriters, tracks campaign performance, handles client revisions…
Tracks invoices, reconciles accounts, manages expense reports, handles payment processing and collections…
Manages booking systems, handles platform inquiries, coordinates housekeeping schedules, manages guest special requests…
Updates property listings, schedules open houses, follows up with online leads, coordinates inspections and appraisals…
Manages reservations, coordinates food deliveries, handles catering inquiries, schedules staff coverage…
Manages session bookings, sends pre-session worksheets, handles payment processing, nurtures leads…
Tracks grant deadlines, manages donor databases, coordinates volunteer schedules, prepares board meeting materials…
Tracks purchase orders, manages vendor scorecards, coordinates shipping logistics, monitors inventory levels…
Manages call sheets, coordinates location permits, tracks equipment rentals, handles talent release forms…
Coordinates dispatch schedules, tracks DOT compliance, manages carrier communications, monitors fuel costs…
Sources candidates, schedules phone screens, tracks applicant pipelines, handles reference checks…
Manages court filings, tracks billable hours, coordinates discovery requests, handles client intake documentation…
Organizes client workpapers, sends document requests, manages extension filings, tracks deadlines…
Manages student systems, coordinates parent-teacher conferences, handles course registrations, processes paperwork…
Manages class bookings, sends session reminders, handles membership renewals, coordinates personal training schedules…
Tracks permits, coordinates site inspections, manages applications, handles regulatory reporting…
Software/SaaS
Handles support tickets, manages product demos, updates project boards, keeps sprint documentation organized…
Construction
Tracks RFIs, coordinates subcontractors, manages change orders, ensures permits and inspections stay on schedule…
Healthcare
Verifies insurance eligibility, manages prior authorizations, coordinates specialist referrals, handles medical records requests…
Ecommerce/Retail
Updates product listings, manages marketplace accounts, processes returns, coordinates fulfillment center communications…
Marketing
Manages project boards, coordinates designers and copywriters, tracks campaign performance, handles client revisions…
Financial Services
Tracks invoices, reconciles accounts, manages expense reports, handles payment processing and collections…
Travel & Hospitality
Manages booking systems, handles platform inquiries, coordinates housekeeping schedules, manages guest special requests…
Real Estate
Updates property listings, schedules open houses, follows up with online leads, coordinates inspections and appraisals…
Restaurant & Food
Manages reservations, coordinates food deliveries, handles catering inquiries, schedules staff coverage…
Coaching
Manages session bookings, sends pre-session worksheets, handles payment processing, nurtures leads…
Nonprofit & Government
Tracks grant deadlines, manages donor databases, coordinates volunteer schedules, prepares board meeting materials…
Manufacturing
Tracks purchase orders, manages vendor scorecards, coordinates shipping logistics, monitors inventory levels…
Media & Entertainment
Manages call sheets, coordinates location permits, tracks equipment rentals, handles talent release forms…
Transportation
Coordinates dispatch schedules, tracks DOT compliance, manages carrier communications, monitors fuel costs…
HR/Staffing
Sources candidates, schedules phone screens, tracks applicant pipelines, handles reference checks…
Legal
Manages court filings, tracks billable hours, coordinates discovery requests, handles client intake documentation…
Accounting
Organizes client workpapers, sends document requests, manages extension filings, tracks deadlines…
Education
Manages student systems, coordinates parent-teacher conferences, handles course registrations, processes paperwork…
Fitness & Wellness
Manages class bookings, sends session reminders, handles membership renewals, coordinates personal training schedules…
Energy & Utilities
Tracks permits, coordinates site inspections, manages applications, handles regulatory reporting…
Entrepreneurs, business owners, and executives love Magic EAs
It's really nice when you want to just download 10 things off your to-do list at once, to just hand them over and know they're getting done.
Finally found the right EA service! As an executive leading a global team, my EA is helping me rapidly expand our operations, manage communications/projects across time zones and has been supportive in countless ways personally/professionally.
Abigail is dedicated and committed to helping our team succeed. I have truly enjoyed having her help on many different projects.
As an entrepreneur, having access to a virtual assistant that’s not a full time employee and is scalable to the required workload and tasking, allows me to focus on building my business. Simply offloading tasks either business or personal is a massive time saver.
Great start with Tracy, very responsive and takes the initiative. She is already proving very useful to our business.
Magic gives you “leverage” as an on-demand superpower. It amplifies what you can get done as a startup or small business, and gives you cost-effective access to top-quality support and resources that a technical founder can normally only dream about
Altheah is a great addition to my team. She’s an excellent communicator, well-organized, and open to feedback and guidance.
Jess has been a critical help in this growth phase of my company. She’s professional, friendly, and learned how my company works. My customers compliment us on her customer service all the time.
Joey has been available as expected and a quick learner. He has exceeded expectations on all fronts. Looking forward to continuing our relationship for a long time.
Getting an Executive Assistant doesn’t get easier than this
Magic interviews, tests, trains, and hires the best assistant for you.
1. Discovery
Sign up and book a discovery call. We learn your needs and match you within 24 hours.
2. Matching
We match you with a vetted assistant fast. Need more roles later? We scale with you.
How do you train your executive assistants?
There are three main components to our training program: a multi-day executive assistant training course (ending with a formal assessment they must pass to complete), our library of self-paced courses, and hands-on training in a remote position.
Where are your executive assistants from?
We source top candidates from the Philippines and Latin America, regions recognized as world’s top emerging markets.
What can my virtual EA do?
The better question is: what can’t my EA do? From calendar management to complex tasks that require knowing your preferences inside and out, EAs can handle it all. Check out examples of what you can delegate to your assistant here.
Why should I hire a Magic EA instead of finding my own?
You can hire for almost anything online nowadays, including an EA. But how do you know the EA you’re hiring is going to be good? At Magic, we do all the pre-vetting for you to guarantee you’re getting a quality hire. We only onboard the top 1% of talent and train them to succeed. Plus, the hiring process on your own takes a ton of time and energy. With Magic, you can get started in 72 hours!
What is the hiring process like?
First, you talk to our sales team about your needs. Then, our Matching team finds a few candidates that we think will be great for you. Next, you interview the candidates and choose your favorite, or have our Matching team keep looking. Once you find the perfect hire, you’re billed weekly and there are no long-term commitments or hiring fees.
Take your business to new heights
It takes 30 seconds to sign up and book a call to get started.